There are the following options:
You can share a file or folder with read access by creating a public link.
You can give this link to internal users or external partners. Everyone who gets this link can view the file or the folder content.
Invite internal users or external partners per E-Mail to a share. You define which permissions are granted for the share.
The invitation E-Mail contains notes for accessing the share. If an external partner accesses the share, the partner will automatically be logged in as guest user.
Note: The invitation E-Mail is exclusively sent in html format.
Note: In order to share objects, you need to have administrator permissions.
How to share objects with read access by using a public link:
Select a folder in the folder tree. Select an object in the display area.
Note: Select a single object. Multiple objects can not be shared together in a public link.
Click the in the toolbar. Click on .
The window for sharing objects will be opened. It contains a public link for a read access to the share.
You have the following options:
In order to directly send the link per E-Mail, enter the respective E-Mail addresses. You can enter a message for the recipients.
Per default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable
. Select a time range.To protect the access with a password, enable
. Enter a password. If you send the public link per E-Mail, the E-Mail contains the password.
Click on
.How to invite internal users or external partners to a share:
Select a folder in the folder tree. Select one or several objects in the display area.
Click the in the toolbar. Click on .
A window opens. Existing permissions will be shown as a list.
Enter an E-Mail address in Add people. The E-Mail address will be added to the list as internal user, group or guest. Preset permissions are granted.
If required, enter a message.
To edit the permissions, you have the following options.
To adjust a user role, click on the entry in
. Select an entry from the menu.To adjust the permission details, click on the entry in
. Select a permission from the menu.
If you share a folder, you can transfer the folder's permissions to all existing or newly created subfolders of this folder. To do so, enable
.Click on
.